Whilst the University and its Halls of Residence remain open, the way in which staff and students access the Estate and its services during this time has changed.
The documents on this page have been produced to outline the changes made on campus with regards to the Covid-19 pandemic. These guides intend to support staff and students in their endeavours using buildings on campus in a safe and responsible manner.
What changes have been made to the estate?
Our team has worked hard to provide the following:
- New building flows, including one-way routes in many areas
- Clear social distancing signage
- More hand sanitiser stations across campus
- Increased cleaning with a focus on touchpoints in buildings
More detail can be found in our Building User Guide below.
Estates have also put together guidance about returning to the office for staff. This guidance is to help Professional Services and Academics prepare for a reduced number of staff to return to campus.
View our Building User Guide:
View our office guidance:
Building flow plans are available for all University of Lincoln staff and students to view. Documents are listed by building name:
Building Risk Assessment
The building level risk assessment refers to all campus buildings and can be viewed via the link below:
What services are still available for students on campus?
The University remains open for those students who live here and will continue to provide critical services for students in line with the latest Government advice. Many buildings are now closed and access to those that remain open is heavily restricted. The University Library is now open for essential visits, whilst still providing online services. Many other support services, including ICT and the Students’ Union, have moved from face-to-face provision to online provision. The Student Support Centre and Student Wellbeing Centre are still offering a full service to students which is accessible online or over the phone. These services can be accessed through the contact details on the Student Services website.
The University GP surgery remains open but we recommend that students ring them before any visits. If students have any academic concerns or questions they should contact their personal tutor or School.
Visiting the University Library
Essential Library Visits Only
From Monday 3rd August, the University Library will be open between 11:00 and 16:00 on weekdays only.
At this stage, we are still encouraging staff and students to continue to utilize all online resources and support where possible, in order to minimize the number of people on campus. Students and staff may visit the library in order to use our click and collect service, drop books off, browse the shelves, and use the study spaces, PCs and printing facilities.
Other library support available
Our live chat service will operate between 11:00 and 16:00 and telephone enquiries can be made during these hours by calling 01522 886222.
Further information can be found on the Library website.
Student access to the Estate
For the safety of our university community, access to the university estate is strictly managed at this time.
A small amount of timetabled teaching is scheduled over the summer, however, we would encourage all students to work from home as previously advised. However, there are three main instances in which a student can request access:
- A research student who has Pro Vice Chancellor permission to access Specialist College spaces. Authorised by Estates.
- Students seeking a wellbeing consultation in the Wellbeing building or Minerva. Authorised by the Student Wellbeing Team.
- Students that need ad-hoc ICT support such as visiting the ICT helpdesk in Minerva (e.g. getting a laptop issue fixed in person). Authorised by ICT.
- Visiting the University Library. Visit the Library website for more information.
Students must not enter academic buildings at this time unless they have received confirmation from the Estates Support Desk that their request for access has been approved.
Access requests must be forwarded to the Estates Support Desk so that the appropriate card access can be applied.
Student Support are happy to have conversations with any students who have limited internet access to see if it is essential for them to come on campus, or if an alternative can be provided. Please email email@example.com(opens in a new tab) for more information.
What should University staff do if you need regular access to a building on campus?
In an attempt to restrict the spread of coronavirus and help keep everyone safe, the majority of academic and support buildings across our campuses are still closed. If you need regular to access a building, please contact your Pro Vice Chancellor or Head of Area to gain authorisation. Once you have received senior authorisation, please contact Estates Support so we can be given permission to access the chosen building. Estates will then also notify HR so this is held on their central records.
I need a new parking permit, can I still collect one?
The Estates Department is suspending issuing new parking permits for either staff or students during the current campus restrictions. Staff who are classed as Essential Workers and who need to park on campus (but who do not have a new parking pass due to the suspension), must contact Security and the Support Desk to inform them.
Air circulation in toilet facilities
Fans must not be switched off in toilet facilities. Please refer to the Building User Guide for more information on HVAC at this time.
How do I contact the Estates Support Desk?
Estates Support Desk staff are currently working from home. Please email firstname.lastname@example.org(opens in a new tab) with any queries or log a job via Support Desk tab above. For any urgent job requests please contact Security on 01522 886062. Thank you for your patience and cooperation.